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Geo/SIG Coordinator Quarterly Meetings
February 24, 2011 – 1st Quarter Call – Call Notes (Word doc) (hyperlink on call notes)
May 19, 2011 – 2nd Quarter Call – Webinar Recording (Windows Media Player) (hyperlink on webinar recording)
September 22, 2011 - 3rd Quarter Call - Webinar Recording and PowerPoint Presentation
December 15, 2011 - 4th Quarter Call - Webinar Recording and PowerPoint Presentation
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The following information and forms are available to Geo/SIG coordinators to assist with group operations and to access affiliation benefits. If you have any questions, please contact the Geo/SIG Manager at geo-sig@oaug.com.
Geo/SIG Affiliation Process
Geo/SIG Manual
The Geo/SIG Manual (PDF) details the policies, procedures and requirements for OAUG affiliated Geos and SIGs. The manual also details the guidelines for compliance. Please contact the Geo/SIG Manager at geo-sig@oaug.com if you have questions.
Oracle Points of Contact for Geos
Please contact OAUG G/S Manager at geo-sig@oaug.com if you do not have the contact information for your Oracle Field Marketing point of contact. The points of contact will help you in securing local Oracle presenters for your meetings, connect with you on meeting calendars and inform the local sales teams of your meetings.
Geo/SIG Meeting Calendars
Why Does OAUG Request This Information?
The OAUG requests that you submit your meeting information via the online calendar application (PDF file) as soon as meetings are confirmed. Submitting your event calendar information is very important as it allows both the OAUG and Oracle to plan resources to support your event, as well as promote your event to OAUG members, potential presenters, sponsors, Oracle customers and partners.
By providing OAUG with your meeting information, we will be able to:
- Promote your meeting by including meeting date/link on the Geo or SIG page of the OAUG Web site. The OAUG refers all inquiries regarding Geo/SIG meetings from members, potential presenters and sponsors to these pages.
- Promote your meeting by including meeting date/link in OAUG eNews.
- Ship OAUG flyers, OAUG Insight magazines and logo giveaway items for your meeting.
- Schedule OAUG Board or staff representation to provide an OAUG update (when possible).
- Add your meeting to Oracle’s Global User Group Calendar. Oracle points customers, partners and Oracle employees to this calendar, and uses it to plan support (speakers, etc.), for user group meetings. To add your meeting to the Oracle calendar, please email the meeting details to the G/S Manager at geo-sig@oaug.com. Please submit complete details at least 6 weeks prior to the event.
All user groups are encouraged to review the Oracle Global User Group Calendar when planning meetings to avoid overlaps with already scheduled events (including Oracle, OAUG, PeopleSoft, G-Log, Retek, IOUG, Quest and other user group events).
Help us help you by entering your meeting information via the online calendar as soon as it is confirmed!
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Affiliation Benefits
OAUG provides many benefits to all fully affiliated Geo/SIGs. Please click on the links below for detailed information, applications and forms.
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Web Site Hosting
Up to 20MB of Web site space is available at no cost. There is an additional fee for space over 20MB, and details are listed on the agreement form/application (MS Word).
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OAUG User Community Web Site Manager
OAUG offers a professionally designed Web site manager to our affiliated user groups at no cost! This tool uses a WYSIWYG editor, which allows you to manage your site without knowledge of HTML. The Web site manager should simplify building and maintaining content on your user group Web site. See the User Community Web Site Manager User Guide (PDF file) for more details. To begin using the Web site Manger please complete the request form (MS Word) and send to geo-sig@oaug.com.
You may also download and view a recorded demonstration session (11.4 MB). Please note: this session was recorded via WebEx and requires the WebEx Player, which you may download and install from the WebEx Web site (scroll to the bottom of the page).
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Broadcast E-mail Service
We will send one broadcast e-mail per quarter to OAUG member contacts to announce meetings, membership drives or other topics of interest. The broadcast is limited to members in the territory served by the Geo or to members whose profiles indicate interest in a module covered by the SIG. Send your text to geo-sig@oaug.com. Please allow a minimum two-week lead time.
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Geo-SIG Direct Funding
Funding is available to assist in start-up and operating costs for expenses such as:
- Reproduction of materials
- Meeting room rental
- Conference calls
- Audio/visual equipment rental
- Speaker fees
Funding guidelines are outlined in the Geo-SIG Direct Funding Guidelines for 2012 (MS Word file). Guidelines will be adhered to strictly.
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Complimentary Meeting Space at OAUG Annual Conferences
Affiliated Geos and SIGs who maintain annual compliance standards are offered meeting space at all OAUG annual conferences on a space-available basis. Invitations to request meeting space are typically emailed out 2 to 3 months prior to the conference.
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Meeting Planning Support Services
Meeting planning support services, including registration management, site selection/contract negotiation, exhibitor/sponsor management, event marketing and communications, overall logistics management, onsite management, financial management and other services are available through OAUG. Costs for these services can be paid via affiliated Geo/SIG grant funding. Limited support services are available. Please contact the Geo/SIG Manager at geo-sig@oaug.com for information.
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Election Assistance and Support
The OAUG requires that Geos and SIGs hold elections at least every other year. We can assist you with this process by providing administrative support for the following items:
- Call for candidates (sample - MS Word)
- Compilation of the ballot
- Vote tally and verification
- Election announcements and reminders
For additional election information, download the election support sumary and outline (PDF). To request election support, please contact G/S Manager at geo-sig@oaug.com.
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Certificate of Distinction Award
The Certificate of Distinction Award program was introduced in 2003 to recognize Geo/SIGs achieving excellence in partnering with OAUG. This is an annual award, and applications are available to all Geos and SIGs beginning in August. Those groups achieving the award are recognized during the conference, in the OAUG eNews bulletins, Insight magazine and Web site.
The 2011-2012 application is now available. The deadline to submit the application is close of business March 15, 2012.
Contact the Geo-SIG manager at geo-sig@oaug.com if you require information in the meantime.
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 Forms and Applications
Sample Documents
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